Which tool when: Microsoft To Do, Microsoft Planner, Microsoft Lists, or Tasks in Microsoft Teams

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Video duration: 00:11:32
Managing your tasks in Microsoft 365 has gotten more complicated thanks to the introduction of two more apps that can do tasks. So let’s answer the question once and for all: when’s the right time to use To Do versus Lists versus Planner versus Tasks in Teams?

It *can* be easy(-ish)… but only if you let it.

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Post Author: OfficeTutes.com

Apple lover, ICT and LEAN consultant, MS Office lecturer My other website with video tutorials - Tutorials, guides and news for iPhones and iPads

13 thoughts on “Which tool when: Microsoft To Do, Microsoft Planner, Microsoft Lists, or Tasks in Microsoft Teams

    Elaine Northcutt

    (August 13, 2020 - 11:25 am)

    Finally! somebody explains all the different purposes of each of these. I wish Microsoft would create a "checklist" of yes or no answers to guide people to the right application. It would be much easier to be "guided" to the likely option. What I would like to know is how to convert tasks into "appointments" in calendar to create time blocking– Thank you so much for this video. I reclaimed a little bit of my sanity thanks to you! This has been driving me nuts for about three months.

    Shaun Keegan

    (August 13, 2020 - 11:25 am)

    Great video thanks ☺

    Joseph Wise

    (August 13, 2020 - 11:25 am)

    Except tasks and lists aren’t available yet.. soo

    Yousuf Karrim

    (August 13, 2020 - 11:25 am)

    Thanks for the great video… Really well put together, and being a new fellow YouTuber, I respect the effort, time and quality of the video… Also, the topic is relevant, one which many people always ask me. 😊


    (August 13, 2020 - 11:25 am)

    Thank you very much for this video. I was getting twisted between Lists and Tasks in Teams, and your video helped clarify the difference to me.

    Karen Harr

    (August 13, 2020 - 11:25 am)

    Thank you!

    Christian Valentiner

    (August 13, 2020 - 11:25 am)

    How does Lists differ from what is possible in Excel? That'd be an interesting episode…

    Craig Nowlan

    (August 13, 2020 - 11:25 am)

    I find Microsoft frustrating, as there are multiple overlapping ways to do similar things. It is rarely made clear which on is best, and takes a lot of time to research or trial and error to arrive at what you need. So thank you for this video.

    Molly McNealy

    (August 13, 2020 - 11:25 am)

    Can you provide any insight into how the integration of Teams w/ Asana now also adds another option for project management w/in Teams? Haven't seen anything yet about the details or how it will work.

    Ken Caleon

    (August 13, 2020 - 11:25 am)

    Hi, I manage a Team of 5 people and I have 5 of them in an MS Team group. They have daily, weekly, monthly, quarterly and annual tasks that I want to create/assign so they just need to check it off when done. How do I do that in MS Teams where it generates a new task in planner after they check it off?


    (August 13, 2020 - 11:25 am)

    When will Tasks be launched? And I still haven't seen Lists in my tenant, even tough I'm a targeted user.

    Susanne Heuck

    (August 13, 2020 - 11:25 am)

    The missing Gantt chart functionality in all of these MS productivity tools is a killer to me. Why on earth…? I understand what you are saying about MS not wanting to cannibalize their own products (Project Online in that case), but what about customer focus here? Do they really prioritize keeping an additional app that is made just for Gantt chart planning alive rather than sacrificing it for the sake of actually being customer friendly and introducing Gantt chart functionality in the other productivity apps (Planner and Lists)?? It doesn't make sense to me. In fact, it truly annoys me as I feel ignored as a user.

    Nichole Opdyke

    (August 13, 2020 - 11:25 am)

    Hi there! Would you specifically recommend one of these for teachers now using Teams as a LMS? Lesson planning, etc?

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